Minutes of Committee Meeting September 2025

  1. Attendance:
    • Attendees: James, Leo, Rupert, Ingrid, Mike, Joe
    • Apologies: Lester, John, Al
  2. Review and Approve Minutes of Last Meeting
    • Proposed: John Seconded: Rupert
  3. Matters/Actions Arising:
    • Club Member of the Year was Mike B. James to try and locate the award.
  4. Officer's Reports:
    1. Chair: Nothing to report
    2. Secretary/IT Officer:
      • Member audit: 77 members have provided their details. Now need to go through and chase up those who haven't responded.
      • Website: Taylor is closing down his hosting account, so we're going to need to move the website. James is in the process of doing this, at a cost of around £7 to £10 per month.
    3. Treasurer: ~£2000 in bank account
    4. Social Secretary: BBQ very successful - lovely evening. Thank you Andy and Kate. Proceeds went to Sue Ryder. Robin has offered to host next year. To arrange a Sunday meet up at Tewkesbury Wetherspoons.
    5. Runs Secretary: Some minor changes to runs list.
    6. Audax: No report
    7. Publicity Officer: Nothing to report
    8. Welfare Considerations: See AOB
  5. Any other business:
    1. Accidents:
      • Two recent incidents were discussed. In the first, a member was hit by a car that cut him off and did not stop; he was taken to hospital and has reported it to Cycling UK. Mike to speak with him about the police investigation; ideally the committee would contact the police on behalf of the riders who witnessed it. Committee to investigate some good guidance/advice on using cameras.
      • In the second, a member became unwell during a ride and an ambulance was called. It is believed he didn't have ICE contacts set up, and access to his phone wouldn't work.
      • Follow ups/reminders: it is the rider's responsibility to decide if they are fit to ride; ICE information should be set up pre-ride, along with how to access it in the event it's required; ride leaders are reminded to report any incidents to a committee member, as they need reporting to Cycling UK.
    2. Clothing: Mike & Rob to set up a small working group with Alex, to come up with an agreed design
    3. Rider Guidance: Reissue, as there is some poor riding at the moment.
  6. Next meeting: Monday 3rd November 2025