Minutes of Committee Meeting April 2025

  1. Attendance:
    • Attendees: Ingrid, Lester, Steve C, Leo, Rob, John, James, Al, Joe, Mike
    • Apologies: Stephen P
  2. Review and Approve Minutes of Last Meeting
    • Proposed: Al Seconded: Mike
  3. Matters/Actions Arising:
    • Cycling UK Submission: Accounts have been submitted. Leo/James to submit overall.
    • Clothing: James to chase Richard J for the list of clothing. Designs to be circulated in the newsletter.
  4. Officer's Reports:
    1. Chair: Nothing to report (although did manage to get out on a Sunday ride for the first time in a long time! Will aim to attend at least one of each ride.)
    2. Secretary/IT Officer:
      • Newsletter: clothing designs for comment, rides list, draft AGM minutes, Sue Ryder, Audax Ride (10th May) - request for help
      • Newsletter stats: 224 subscribers, averaging about a 35% open rate. Last newsletter open rate 37.1% (83 opened), click rate 10.7% (24 clicked).
      • Member audit to be done later in the summer (WhatsApp, Facebook and Newsletter)
    3. Treasurer: Report submitted to Cycling UK
    4. Social Secretary:
      • Curry night: limited responses.
      • Boules night: going to organise for one evening (6.30) in May at either Sandford Park or the Plough at Prestbury. If it goes well, will look to arrange monthly over the summer. Suggestion for a night of rounders too.
      • Summer BBQ: need to arrange a date - proposed date 12th July. Will check who can host.
    5. Runs Secretary: Runs list almost ready to publish. Will circulate in the next day or so.
    6. Audax: No report. Reminder Audax on 10th May, and helpers are required.
    7. Publicity Officer: Nothing to report
    8. Welfare Considerations: Joe will circulate some findings on what "Welfare" is for the club, and what we should all be doing to support each other.
  5. Any other business:
    1. Tuesday B-Rides:
      • Far too many riders during the summer
      • Will look to split groups with multiple leaders and/or other destinations
      • Some ride leaders haven't felt safe when the groups are too big, or two groups end up going in the same direction. Ride standards have also slipped somewhat.
      • More than 10 riders should mean 2 groups
      • Suggestion to send out rider guidance again. Look to circulate the Cycling UK guidance - John to look into what best-practice guidance we can circulate.
      • Over the next few months, we'll look to include this all on the website, and introduce a new members information pack.
    2. New Forest Raleigh: Week of Friday 25th July to 1st August
  6. Next meetings: 7th July 2025 and 1st September 2025