Minutes of Committee Meeting November 2024

  1. Attendance:
    • Attendees: Al, Lester, Rupert, Ingrid, Leo, James, Steve P
    • Apologies: Mike l, Steve C, Stephen McD
  2. Review and Approve Minutes of Last Meeting
    • Proposed: Rupert Seconded: Leo
  3. Matters/Actions Arising:
    • Curry night: Ingrid has a contact that can bring curry to a location - details to be passed onto Mike.
    • Sunday lunch: meet up was attended well. Committee feels its a good option, with more notice and advertising for future occasions.
    • EOY report to CUK - Leo / James: Will sort out a time to meet!
    • Clothing: Alex has provided some possible designs for the logo, website and clothing. James to circulate
    • OneLife ID: Probably not worthwhile promoting, but instead, provide everyone instructions on how to add ICE to your phone (Al to write up)
  4. Officer's Reports:
    1. Chair: Nothing to report
    2. Secretary/IT Officer:
      • Newsletter was sent after last meeting
      • Another newsletter to be sent this week, to include skittles date, runs list, clothing designs, and anything else!
      • Club membership: James & Leo to do the CyclingUK thing
      • James ot then check the Facebook & WhatsApp lists against the CyclingUK
    3. Thursday morning ride: Al to speak with Mike SW about whether it is a Chelt-CTC ride
    4. Treasurer: Savings account stands at £2209, BBQ raised £288 of which £219 donated to Sue Ryder. Cycling UK paid £250 giving an overall fund total of £2670.
    5. Social Secretary: Mike requested £50 to cover the deposit for the hire of the Cricket Club for Xmas Skittles on 12 December.
    6. Runs Secretary: Latest runs list published, additional leaders required for Sunday runs.
    7. Audax: Due to the small number of entries this year's Audax was cancelled to save hall hire costs. May 2026 is considered to be a better date for next year. Steve to check the going rate for entries.
    8. Publicity Officer: nothing to report
    9. Welfare Considerations: Concern was expressed that on a recent ride a new rider (suffering from Parkinsons) had been left behind. Comment was made that there are club members who do not feel comfortable or safe riding within a large group, with large gaps developing and riders not re-grouping at junctions.The meeting discussed the responsibilities of Ride Leaders in relation to ride etiquette, group discipline and consideration for less experienced, nervous riders. See AOB
  5. Any other business:
    1. Rider Guidance: Following on from Welfare considerations the meeting discussed means of educating club riders on the consequences of poor discipline, etiquette and safety when riding as a group. It was agreed that everyone was to consider how this message could be shared with the various groups ie bullet point list on Whatsapp groups and list their comments in the committee group.
    2. Clothing: It was agreed that the small working group comprising Mike, Rob, John and Alex are to look at developing 2 designs for discussion at the next meeting.
  6. Next meeting: Monday 5th January 2026 at the CMC (Mike to arrange suitable room)