Minutes of Committee Meeting November 2023

  1. Attendance:
    • Attendees: Al, Steve C, Stephen McD, Leo, Lester, Mike, Ingrid, Stephen P, Rupert, James, Joe
    • Apologies: Larry, Richard
  2. Review and Approve Minutes of Last Meeting
    • Proposed: Lester Seconded: Mike
  3. Matters/Actions Arising:
    • James to create a Sunday C-Rides WhatsApp group, and share the link to join - next newsletter
    • James to publish ride leader guidance, and include in newsletter - next newsletter
    • Richard/James to submit annual return - James/Leo to pull together with Richard
    • James to share Welfare PDFs etc with Joe and invite to next meeting - done
    • Stephen P to share event accounts for Audax - done
    • Lester to speak with Marie about First Aid courses - Marie has recommended someone, Lester to follow up
    • Mike to collate club list and share with Sue Ryder - ongoing
    • Al to provide James with content for newsletter around Tours - Al to share
  4. Officer's Reports:
    1. Chair: Nothing to report
    2. Secretary/IT Officer: Newsletter going out this week
    3. Treasurer: Nothing to report
    4. Social Secretary: Skittles this Friday, 1st December - unfortunately the date had to change as the Cricket Club had double booked. To add to the newsletter details of other activities, e.g. book club - Al to include in his blurb.
    5. Runs Secretary: New runs list published in November, with an update sent with the C-rides. Cyclists' Carol Service at Cainscross, Stroud, this Sunday, 3rd December - add to newsletter.
    6. Audax:
      • May 2023 event made £184.47
      • Last year, the monies were donated, through Cheltenham and County Cycling Club, to the Red Cross Ukrainian Appeal.
      • Monies to be kept for next year
    7. Publicity Officer: Stephen P has provided an article to Rupert, with the aim of sharing with local press.
    8. Welfare Officer:
      • Welcomed Joe to the meeting.
      • Joe wants to highlight the importance of the rides the club runs in supporting members, whether it's social connection, shared experiences, sense of purpose or camaraderie; this isn't recognised anywhere in the club's policies and we should make something of it.
      • A long discussion was had around how the club is such a key part of many people's lives.
      • James to share how to push updates to all the relevant platforms (Facebook group, Instagram, website)
      • Suggestion of having some key sentences about what the club is about, and using those with the great photos/videos that exist every week.
  5. Any other business:
    1. Newsletter: Carol Service, Skittles, and a request that riders have mudguards during the wet months
    2. Stephen P's Sue Ryder 100th Anniversary ride, 3rd July
    3. In 2024, it's the 50th Anniversary of the New Forest Cycling weekend. Rupert will send the information about the event for the next newsletter.
  6. Next meetings: 15th January 2024 and 11th March 2024. If required, an additional one prior to the AGM on Zoom.