Minutes of Committee Meeting June 2023

  1. Attendance:
    • Attendees: Leo, James, Mike, Larry, Lester, Al, Stephen M, Steve C, Rupert, Ingrid
    • Apologies: James, Stephen McD, Mike
  2. Review and Approve Minutes of Last Meeting
    • Proposed: Larry Seconded: Ingrid
  3. Matters/Actions Arising:
    • Draft ride leader guidance (Steve): Draft circulated
    • Ride Leader requirements with Cycling UK (James):
      • Submission to committee to include: ride leader, destination & any comments, number of riders, and any new riders
      • When we send out, it should include an explanation as to why we collect this
      • Decided that the committee suggests the ride leader holds a number for those who are on the ride, in case of them getting into difficulty; and advise that all riders should carry ICE contacts. Also include explanations.
      • James to research onelifeid.com
  4. Officer's Reports:
    1. Chair: Welcome all, and introductions to everyone. No formal report.
    2. Secretary/IT Officer:
      • Newsletter following AGM
      • Need to investigate requirements for annual return - James/Leo to sort
      • Alex N has offered to help redesign the website - James to contact him.
    3. Treasurer: No report - Richard is going to hand over to James once he's back from LEJOG
    4. Social Secretary: Summer BBQ confirmed 2pm onwards, Saturday 8th July, at Andy's (with the Alpacas). Mike to confirm, and then be included in the next newsletter. Suggest £5 per person attending, to cover food, and provide drinks at cost.
    5. Runs Secretary: Rides list was updated. James to share the email inbox and numbers list.
    6. Audax Coordinator: No report
  5. Any other business:
    1. AGM: Committee to review draft minutes before next newsletter
    2. Ride time/day changes and communication: Ride leader guidance to remind all to make sure everyone is told when there are changes, more than just on a WhatsApp group - include Facebook.
    3. Welfare Officer:
      • Joe has shared a document suggesting what the role should entail
      • General feeling this should include wellbeing as well as welfare
      • To be discussed between now and next committee meeting
      • Suggest asking for a report into the committee meeting as required
    4. Ride Leaders Course: Leo/James to check with Cycling UK how to get people attending the Cycling UK Course. Also update the "Ride Leaders" list on Cycling UK.
    5. Club Rider of the Year: Formerly awarded to Rupert. Stephen M to ask Tony for a CMoY medal.
    6. Sue Ryder: Mike B confirms they have requested help from the club. A number of members are liaising with the operators. Will be included in the newsletter - if members are able to help, contact Mike B.
    7. Cheltenham Road East:
      • Feedback is "the bits that are good are very good"
      • Some small concerns that you have to jump across traffic
      • No-one has said they've experienced any driver aggression
      • Is the double roundabout permanent?
      • The lights on the approach are confusing, as they are pedestrian rather than general traffic lights
    8. Noted that Gotherington Lane is going to be closed in the near future, between Cleeve and Gotherington. Once the date is confirmed, it will be published to all members.
  6. Next meeting: July 2023