Minutes of Committee Meeting June 2022

  1. Attendance:
    • Present: Stephen P, Larry, Steve C, Leo, Graham, Ingrid, Rupert, James
    • Apologies: Richard, Caburn, Lester
  2. Review and Approve Minutes of Last Meeting
    • Proposed: James Seconded: Rupert
  3. Matters/Actions Arising:
    • Return to CTC: Leo & Rupert have completed for 2021. Needs completing for 2022.
    • Draft ride leader guidance (James): Will try and complete in the next week or two.
    • Club Dinner (Richard): Anniversary Dinner, end of October. Richard to confirm location. Graham suggested the Cricket Club with outside catering.
  4. Officer's Reports:
    1. Chairperson: Welcomed the new committee. Confirmed it will be his last year, and asked for volunteers for a handover.
    2. Secretary: Minutes
    3. Treasurer: Report to follow
    4. Social Secretary:
      • Report to follow
      • Email to Geoff & Kat, to thank them for the BBQ
      • Andy has offered to host another BBQ at his. Suggestion for September.
    5. Runs Secretary:
      • Lester & Ingrid running some "Gentle" rides. Can we send out the new rides on email?
      • Ingrid to do 1 more, as a trial, 15-20 miles from ICH - 14th July 7pm
      • Suggestion from the committee that we try some more cross-pollination of destinations between rides.
    6. IT Officer: To liaise with Leo about managing the runs list, for the website
    7. Audax:
      • No club updates
      • Lots of Audax rides going on, including Stephen going to complete London-Edinburgh-London on 8th August - good luck!
  5. Any other business:
    1. AGM outcomes:
      • Females on committee a positive
      • Gentle/shorter rides
      • Family rides - do people still want them?!
      • Trophies scrapped, aside from club member of the year. We need to find a final home for the trophies.
      • Attendance numbers were disappointing. Should we consider a speaker? (Larry suggested a Tewkesbury Councillor.)
      • We'll consider this again in future meetings, to try and get more attendance.
    2. Tracking of new members: now that we're not compiling runs lists, how do we know who is/isn't a member? Adjust the ride leader guidance to ask for riders list to be sent to either Runs Secretary or Secretary to track.
    3. Sue Ryder:
      • Sunday 10th July
      • Very few riders taking part or helping out. They would like CTC to be involved again.
      • The club has supported the ride for 25+ years. It changed from a "fun/family ride" to a sportive, 90/130 only, but has now brought back the 2 shorter rides.
      • They offer 40km, 60km, 90km (Stephen is going to be the broom wagon) and 130km.
      • Ask the club again for volunteers, via email & Facebook.
    4. Graham advised the committee that he is going to be standing down as he is moving away. He was thanked for his time on the committee.
  6. Next meeting: 22nd August & 3rd October 2022. Thank you Stephen for hosting - great banana cake!